Medical Records Department
The Medical Records Department serves to support the clinical departments and administration of Monroe County Hospital by maintaining a timely, complete, and well-documented medical records on each patient we serve. We are proud to serve our Hospital in this capacity to maintain quality healthcare information as well as protecting the privacy of our patients
Frequently Asked Questions About Your Health History
Copies of Birth Certificates are obtained from the County Offices where the birth occurred. If you were born in Monroe County, contact the Monroe County Probate Office where all Vital Records are maintained at (478) 994-7036.
Patients can request a copy and/or request to review their medical records. You may call the Medical Records Department at (478) 994-2521, ext. 6247, and request your records. Our office hours are M-F, 8:30 am to 4:30 pm. We are required by law to verify your ID, so please bring this with you to the Hospital when your records are ready to be picked up. The Notice of Privacy Practices explains your rights in detail and is posted on this web site.
To determine your blood type, the physician has to order a specific test. This is not routinely performed unless your physician thinks you may need a blood transfusion. Since it is considered a screening, insurance companies will not pay for this test unless it is medically necessary. We will be happy to review your record to see if we have this in your file.
Georgia requires medical records to be kept for six years for an adult. For a minor, they must be kept six years after the patient reaches the age of 18.